Bringing your QuickBooks server to the cloud is like having your family’s fortune tucked away in a bank vault guarded around the clock. Sure, you could keep your company’s books on local machines at the office, but what happens when a bolt of lightning corrupts the data? Would you be able to recover from a robbery or fire? There are many reasons more businesses today are trusting their data to the cloud. The added security and loss prevention is highlighted by the fact that you don’t have to spend time and money maintaining anything. It’s all done for you, and your accounting department will be very grateful for that. Even if you aren’t in the market for a cloud-based QuickBooks server, here are three reasons you should at least consider it.
What are your current IT costs? Imagine how much those costs will increase when your business grows by a factor of two. With every additional resource, the demand on your company’s IT infrastructure increases, and is often multiplied with each new hiring phase you go through. Keeping QuickBooks and other important business software on local machines means man hours to maintain, back up, and update your software. Here at HarborCloud, we take care of all of that for you. You don’t have to spend a single penny keeping your software updated. You just have to worry about keeping your books updated with the latest information. With redundant storage and instant access wherever you are in the world, your data is kept safe and available to you when and where you need it most. All this is done without having to hire an additional employee or put off other jobs your current staff could be spending more productive time on.
Even the simplest computer setup can cause serious issues for a company. Getting bills paid and payroll handled are timely responsibilities which can be thrown off by even the simplest of system issues. Having a redundant copy of your data in the cloud, ready for you to use at a moment’s notice, is just good planning. You don’t want to get caught without the data you need when a client calls or the accountant needs to get things done. Having access to your QuickBooks account where and when you need it is essential to smooth business operations. Even an expensive server hosted in a colocation only works if the data center you have it hosted in is operating normally. Unforeseen circumstances can happen. This is a hard lesson many companies based in the Northeastern region of the U.S. learned this year when Hurricane Sandy caused massive outages throughout the area. If you have redundant backups of your data stored in multiple locations, a common feature of cloud hosting, then you know you’ll be able to log in and get things done despite any regional circumstances.
Ease of Access
The problem with having a local installation of any business software is that it’s only as accessible as the local system. When happens when you’re at home or away on a trip and someone at the office needs you to bring up information stored on the local QuickBooks system? You could remotely access the machine, pending it’s powered on and ready to accept connections, or you could log in from a secured site online. HarborCloud’s servers are up 24/7/365. They don’t take vacations or sleep at night, and you can rest assured that you can access your data no matter where you are in the world. This isn’t a luxury many small businesses have. Often, a small IT department is only readily available at certain times during the day. Even an on-call associate might have to take time traveling out to the colocation to service a downed system. These hassles aren’t an issue for businesses that trust their QuickBooks server to the cloud.